How Long Do Landlords Have to Fix HPD Violations?
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A sudden HPD violation notice on your door can spark panic for landlords-what if repairs drag on? In New York City, timely fixes aren't optional; they're legally mandated to protect tenants and avoid steep penalties. This guide demystifies HPD classifications, precise correction deadlines from 24 hours to 30 days, enforcement steps, non-compliance risks, and proven compliance strategies. Discover how to stay ahead and safeguard your property.
Understanding HPD and Its Role
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The NYC Department of Housing Preservation & Development (HPD) inspects 500,000+ complaints yearly via 311 system. This agency enforces housing maintenance code standards across the city. Landlords must address HPD violations promptly to avoid fines and legal issues.
HPD focuses on multi-family buildings with rental units. Tenants report issues like plumbing repairs or heating repairs through the 311 service requests. Inspectors then issue Notices of Violation (NOV) with specific repair deadlines.
Landlords face violation correction timelines based on severity, from immediate fixes for gas leaks to longer periods for mold remediation. HPD's role ensures habitability standards and tenant rights. This leads directly to understanding types of housing violations issued.
Checking violation status via the HPD online portal or Building Information System (BIS) helps track open violations. Compliance prevents civil penalties and supports property management duties.
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What is HPD?
HPD, established 1978, oversees NYC's 1M rental buildings under Housing Maintenance Code. It regulates landlord responsibilities for maintenance in multi-family buildings with 3+ units. This includes everything from pest control to structural repairs.
HPD conducts inspections following tenant complaints or routine checks. Agencies issue HPD orders and track correction notices. Landlords must fix violations within set time frames to achieve violation dismissal.
The department handles programs like the Alternative Enforcement Program (AEP) for severe cases and the 7A program for building takeovers. Tenants benefit from emergency repair fund options. Superintendents and property managers play key roles in compliance.
Landlords submit certification of correction after repairs, often with proof like repair receipts from licensed plumbers or electricians. HPD verifies through re-inspections, charging re-inspection fees if needed. This process upholds the Multiple Dwelling Law and NYC housing code.
Types of Housing Violations Issued
HPD issues 6 violation classes from Class A (non-hazardous) to Immediately Hazardous. These cover NYC housing code breaches like electrical repairs or fire safety violations. Severity determines the time frame to correct and potential fines for non-compliance.
Class A violations are minor, such as inadequate lighting. Class B includes issues like heat below 68 degreesF. Class C covers sanitation problems like rodent infestation.
Hazardous classes demand faster action. For example, Immediately Hazardous violations like exposed wiring require instant fixes. Emergency violations, such as gas leaks, trigger vacate orders if ignored.
| Violation Type | Examples | Severity |
|---|---|---|
| Class A | Peeling paint, broken window guards | Non-hazardous, 30-day violations |
| Class B | Heat under 68 degreesF, water leaks | Non-hazardous, 21-day violations |
| Class C | Pest control failures, mold remediation | Hazardous, 14-day violations |
| Class B (Higher) | Broken boiler, hot water issues | Hazardous, shorter deadlines |
| Immediately Hazardous | Exposed wiring, lead paint hazards | Emergency, immediate correction |
Landlords can request extensions or use the HPD appeal process for violation classification disputes. False certification leads to willful violation penalties or criminal penalties. Tenants may pursue housing court remedies like rent abatement under warranty of habitability.
Classifications of HPD Violations
HPD classifies violations by severity with specific correction timelines tied to each class under NYC Admin Code 27-2115.
Landlords receive a Notice of Violation (NOV) outlining the class, repair deadlines, and potential fines. This system helps prioritize housing violations based on risks to tenant health and safety.
Class A violations represent the majority of cases reported by HPD. They cover non-hazardous issues like minor cosmetic problems that do not threaten habitability.
Understanding these severity levels allows landlords to address HPD orders efficiently and avoid escalation to hazardous or emergency status. Tenants can check open violations via the HPD online portal or BIS system.
Class A, B, and C Violations Explained
Class A, the most common violations, are non-hazardous, while Class B covers hazardous conditions and Class C addresses immediately hazardous ones.
Landlords must meet strict violation correction timelines to comply with NYC housing code. Failure leads to escalating civil penalties and possible court actions in housing court.
| Class | Timeline | Examples | Fines |
|---|---|---|---|
| Class A | 14 days | broken window, peeling paint, missing window guards | $100-300 |
| Class B | 30 days | no heat, pest control issues, water leaks | $250-750 |
| Class C | 21 days | lead paint hazards, mold remediation, structural repairs | $500-1,000 |
After repairs, landlords file a certification of correction and may face HPD re-inspection. Use licensed contractors for plumbing repairs, electrical repairs, or heating systems to ensure compliance.
Emergency and Immediately Hazardous Violations
Immediately Hazardous violations require correction within 24 hours or face vacate orders.
These fall outside standard A, B, C classes and demand urgent action per NYC Health Code 173.13. HPD may invoke the emergency repair program if landlords delay.
Common examples include serious threats to life or health. Tenants should report via 311 or the tenant complaint hotline for quick response.
- Gas leaks requiring licensed plumber intervention
- No heat in winter below 55 degreesF, violating habitability standards
- Sewage backup posing sanitation violations
- Exposed wires needing immediate electrical repairs
- Rodent infestation or severe pest issues
- Broken boiler or hot water issues
- Smoke detector failures or missing carbon monoxide detectors
- Fire escape obstructions or elevator violations
Legal Timeframes for Repairs
NYC Admin Code mandates specific deadlines: Class A=14 days, Class B=30 days, Class C=21 days. These repair deadlines apply to HPD violations issued via a Notice of Violation (NOV). Landlords face civil penalties for missing these timelines.
HPD classifies housing violations by severity to protect tenant rights and habitability standards. Class A covers non-hazardous issues, Class B hazardous ones, and Class C immediately hazardous conditions. Compliance helps avoid fines, re-inspection fees, and programs like HP Action or Alternative Enforcement Program (AEP).
Landlords must file a certification of correction after repairs, often with proof like repair receipts from licensed contractors. HPD may conduct re-inspections via the Building Information System (BIS) or online portal. Failure to correct can lead to vacate orders, triple damage rent claims, or housing court actions.
Tenants can check open violations through 311 service requests or violation status checks. Extension requests require HPD approval, and false certification risks criminal penalties. Superintendents and property management share landlord responsibilities under the housing maintenance code.
Class A Violations: 14-Day Timeline
Landlords must correct Class A violations within 14 calendar days from NOV service date. These non-hazardous violations affect appearance or minor function but not immediate health or safety. Common fixes include plumbing repairs or pest control.
- Defective plaster covering more than 50% of a wall surface.
- Leaking faucet causing water damage.
- Missing smoke detector or carbon monoxide detector.
Sample NOV timeline: If served on October 1, correction is due by October 15. Landlords should document repairs with photos and licensed electrician receipts for electrical repairs. Dismissal follows HPD verification.
Experts recommend prompt action to prevent escalation to DOB violations or building code violations. Tenants gain eviction protection during this period under warranty of habitability. Use HPD online portal for violation dismissal status.
Class B Violations: 30-Day Requirement
Class B violations like inadequate heat have a 30-day correction period. These hazardous violations pose risks over time, such as heating repairs or mold remediation. Winter standards require 68 degreesF daytime and 62 degreesF nighttime.
- Boiler failure or broken boiler issues.
- Rodent infestation with more than 20 droppings.
- Missing window guards in required units.
Landlords must hire licensed plumbers for hot water issues or pest control experts for sanitation violations. Certification includes superintendant duties confirmation and proof of correction. Non-compliance triggers fines for non-compliance and potential 7A program involvement.
Check BIS for open violations and plan repairs early to meet the timeframe. Rent stabilization tenants have extra leverage via tenant complaint hotline. HPD appeal process allows classification challenges if needed.
Class C Violations: 21-Day Standard
Class C violations including lead paint hazards require correction within 21 days. These immediately hazardous conditions demand quick action under NYC housing code. Local Law 1 sets strict lead requirements for pre-1960 buildings.
- Defective stairs posing fall risks.
- Peeling lead paint in older structures.
- Inadequate lighting in hallways or exits.
Repairs often involve structural repairs, fire safety violations fixes, or elevator violations. Use licensed contractors and keep repair receipts for HPD inspection. False certification leads to willful violation penalties.
Tenants may access emergency repair fund or HP Action for unresolved issues. Housing court offers remedies like constructive eviction claims. Property management should prioritize to avoid abatement costs and Multiple Dwelling Law penalties.
Special Cases and Exceptions
Class I violations trigger 24-hour Immediately Hazardous timelines and extension processes that modify standard timelines. Landlords face strict rules for these emergency violations, which demand quick action to protect tenant safety. Understanding these helps avoid vacate orders or heavy fines.
About 12% of HPD violations qualify for extensions under HPD Policy 09-01. This policy outlines when landlords can request more time for repair deadlines. It applies to Class B and Class C violations, not immediate hazards.
For example, a broken boiler in winter might allow an extension if parts are unavailable. Landlords must show good cause with proof like contractor bids. This balances landlord responsibilities with tenant rights under NYC housing code.
Failure to follow these rules leads to civil penalties or entry into programs like HP Action. Check the HPD online portal or Building Information System BIS for violation status. Experts recommend acting fast on extension requests to maintain compliance.
Immediately Hazardous (Class I): 24 Hours
Class I violations trigger 24-hour correction or immediate vacate orders. These hazardous violations pose serious risks to health and safety. Landlords must fix them right away or face severe consequences.
Critical examples include gas leaks, carbon monoxide levels over 10ppm, no hot water for more than three days, and structural collapse risks. Other issues cover lead paint hazards or fire safety violations like blocked fire escapes. HPD issues a Notice of Violation NOV with this tight deadline.
- Gas leaks require a licensed plumber for immediate shutoff and repair.
- Carbon monoxide detectors failing means evacuating until fixed.
- Structural issues may prompt a vacate order until safe.
- No hot water triggers emergency repair fund options if landlords delay.
If not corrected in 24 hours, HPD can order the building vacated. Tenants get relocation help, but landlords face fines for non-compliance and re-inspection fees. Use 311 service requests to report and track these urgent HPD orders.
Extensions for Good Cause
HPD grants extensions for up to 120 additional days with documented good cause. This applies to non-hazardous violations like Class B 21-day or Class C 30-day issues. It gives landlords time for complex fixes beyond the standard violation correction timeline.
To request an extension, follow these steps.
- File the AOP-8 form before the deadline via HPD online portal.
- Include contractor bids, permits, or repair plans as proof.
- Pay the $125 fee and submit all documents.
For instance, mold remediation or elevator violations often need extensions due to contractor availability. HPD reviews for good cause like supply delays or DOB violations requiring permits. Approval keeps violations open without penalties during the extension.
Denials lead to fines or Alternative Enforcement Program AEP entry. Landlords should prepare repair receipts and proof of correction for certification. This process supports habitability standards while allowing reasonable delays for thorough repairs.
Enforcement and Compliance Process
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The post-NOV process includes 14-30 day response, documentation, and HPD re-inspection within a 45-day window. After issuing a Notice of Violation NOV, NYC HPD sets clear repair deadlines based on violation class. Landlords face escalating consequences if they miss these steps.
The flowchart starts with NOV service, followed by landlord response, certification of correction, and re-inspection. For Class A violations like minor plumbing repairs, the timeline allows 30 days. Class B hazardous violations demand fixes in 21 days, while Class C immediate hazards require action right away.
Landlords must post the NOV publicly, correct the issue, and submit proof. HPD verifies compliance during re-inspection, charging re-inspection fees for open violations. Failure leads to civil penalties or entry into programs like HP Action.
Tenants can track progress via the HPD online portal or 311 service requests. Experts recommend keeping repair receipts from licensed contractors for proof of correction. This process upholds tenant rights and habitability standards under NYC housing code.
Steps After Violation Issuance
NOV served in-person or by mail requires posting in the building within 2 days. Day 0 marks service, Day 2 requires visible posting near the violation site. This ensures tenants know about housing violations like pest control issues or water leaks.
By Day 14, 21, or 30, landlords must complete corrections per the violation correction timeline. For example, a broken boiler as a Class B violation needs heating repairs within 21 days. Posting includes details on the correction notice and landlord responsibilities.
HPD classifies violations by severity: Class A non-hazardous like inadequate lighting, Class B hazardous such as mold remediation, and Class C immediately hazardous like gas leaks. A sample NOV lists the issue, deadline, and fines for non-compliance. Landlords should photograph postings for records.
Tenants protected by rent stabilization or Section 8 can file complaints via the tenant complaint hotline. Missing deadlines risks vacate orders or emergency repair programs. Property management teams often handle posting to avoid superintendant duties oversights.
Landlord's Initial Response Period
Landlords must correct violations or file a Dismissal Request within the correction period. Options include immediate fixes for emergency violations or extensions for complex structural repairs. Ignoring leads to fines and willful violation penalties.
| Response Option | Description | Timeline Impact |
|---|---|---|
| Correct | Hire licensed plumber for leaks or electrician for smoke detectors | Meets 14-30 day deadline |
| Dismiss | Prove violation does not exist, like false rodent infestation claim | File within period |
| Certify | Submit certification of correction with receipts | Triggers 45-day re-inspection |
| Extend | Request more time for elevator violations via HPD appeal process | Approved cases only |
| Ignore | Risks civil penalties, triple damage rent claims | Fines accrue daily |
For HPD customer service, call 311 and follow the phone tree: select housing, then violations, then landlord options. This helps with violation status checks or Building Information System BIS queries. Always document calls for housing court disputes.
Practical advice includes using licensed contractors for electrical repairs or window guards to ensure compliance. False certification brings criminal penalties, so retain all proof. This period sets the stage for violation abatement or entry into the 7A program.
Verification and Certification
Post-correction certification via HPDonline with licensed contractor sign-off is required for landlords to verify fixes to HPD violations. This step confirms that repairs meet NYC housing code standards after the violation correction timeline expires. Landlords must file a Certificate of Correction (COC) online at no fee.
After completing repairs like plumbing repairs or heating repairs, schedule a re-inspection through the HPD online portal. A failed re-inspection incurs a $150 fee, emphasizing landlord responsibilities to fix violations properly. This process applies to Class A violations, Class B violations, and Class C violations.
Verification protects tenant rights and ensures habitability standards, such as addressing mold remediation or window guards. Licensed contractors must sign off, providing proof against fines for non-compliance. Timely certification helps dismiss open violations in the Building Information System (BIS).
For emergency violations or hazardous violations, quick certification prevents escalation to HP Action or the Alternative Enforcement Program (AEP). Landlords should check violation status regularly via 311 service requests. Proper documentation supports violation dismissal and avoids civil penalties.
Corrective Action Documentation
Required docs include licensed contractor invoices, before/after photos, and material receipts to prove correction of HPD violations. These records must show compliance within the repair deadlines, such as 14-day or 30-day periods for non-hazardous violations. Submit them with the COC to meet landlord responsibilities.
A checklist ensures quality: display NY license number visibly, match work description to the Notice of Violation (NOV), date within the correction period, and use timestamped photos. For example, electrical repairs need photos of wiring before and after. This prevents false certification and criminal penalties.
- NY license # visible on all documents.
- Work description matches specific housing violations.
- Dated within the violation correction timeline.
- Photos timestamped showing proof of correction.
Keep repair receipts for issues like pest control or lead paint hazards to support HPD inspection findings. Strong documentation aids in housing court disputes or rent stabilization challenges. It also counters tenant complaints via the tenant complaint hotline.
HPD Re-Inspection Process
HPD re-inspects within 45 days of COC submission; a failed re-inspection doubles fines for non-compliance on uncorrected HPD orders. Landlords schedule via HPDonline after filing the fee-free COC. This step verifies fixes for violation classification like Class C violations.
Prepare for scrutiny on repairs such as broken boiler fixes or fire safety violations. HPD checks against the original NOV and correction notice. Landlords get three chances before escalation to programs like 7A or emergency repair fund.
A $150 re-inspection fee applies per failed attempt, stressing the need for thorough work by a licensed plumber or electrician. Track status in BIS to monitor open violations. Success leads to closed violations and protection from willful violation penalties.
For gas leaks or smoke detectors, prioritize safety during re-inspection. Extension requests or HPD appeal process may apply for complex structural repairs. Compliance maintains warranty of habitability and avoids constructive eviction claims in landlord-tenant court.
Consequences of Non-Compliance
Missed deadlines trigger $250-25,000 fines per violation, escalating with repeat offenses. Landlords face these penalties when they fail to meet violation correction timelines set by NYC HPD. In 2023, HPD collected $78M in penalties from non-compliant property owners.
Civil penalties start small but grow quickly for ignored Class A violations like inadequate heat or pest control. Repeat offenders see fines double or triple, pressuring quick fixes for housing violations. Tenants gain leverage through rent reductions under the warranty of habitability.
Willful neglect leads to HPD orders for emergency repairs or enrollment in programs like HP Action. Landlords risk vacate orders if hazardous violations persist, halting rent collection. Experts recommend documenting all repair efforts to avoid escalation.
Non-compliance affects landlord-tenant court cases, where tenants can seek triple damages. Property managers must track open violations via the HPD online portal. Proactive compliance protects against long-term financial and legal hits.
Fines and Civil Penalties
Class A late fines: $100-300 first offense, $250-750 second within 12 months. These apply to non-hazardous violations like minor plumbing repairs or window guards not fixed by the 30-day deadline. HPD classifies violations to match penalty severity.
| Violation Class | First Offense | Repeat (12 months) |
|---|---|---|
| Class A (e.g., pest control, mold remediation) | $100-$300 | $250-$750 |
| Class B (e.g., electrical repairs, heating repairs) | $250-$1,000 | $750-$2,000 |
| Class C (e.g., structural repairs, lead paint hazards) | $500-$2,500 | $1,000-$5,000 |
Willful violations carry $7,500-$25,000 penalties, especially for ignored emergency violations like gas leaks. Landlords must submit proof of correction, such as repair receipts from licensed plumbers. False certification risks additional fines and re-inspection fees.
Use the HPD fine calculator to estimate costs based on your building's violation history. Track status in the Building Information System BIS to stay ahead of deadlines. Compliance avoids court battles over tenant rights and habitability standards.
Escalation to Criminal Charges
Willful violations after 3 notices become misdemeanor: up to 1 year jail. This stems from NY Penal Law 145.25 on criminal mischief for failing to fix fire safety violations or elevator issues. HPD escalates when landlords ignore multiple Notices of Violation NOV.
In a 2022 Bronx case, a landlord got 90 days in jail for 50+ uncorrected violations, including rodent infestation and broken boilers. Courts view repeated non-compliance as endangering tenants, leading to criminal penalties. Superintendents share duties under the housing maintenance code.
Landlords face charges for willful violation penalties on immediate correction items like smoke detectors or fire escapes. Enroll in the Alternative Enforcement Program AEP to avoid jail time through supervised repairs. Document extension requests via the HPD appeal process.
Tenant complaints via 311 or the hotline trigger inspections, risking escalation. Resolve open violations promptly to prevent housing court and eviction protections for tenants. Legal aid NYC helps tenants, but proactive landlords use certified corrections for dismissal.
Tenant Remedies and Rights
Tenants access ERP funding, rent reduction, and Housing Court remedies for HPD violations. New York Real Property Law 235-b establishes the warranty of habitability, requiring landlords to maintain safe and livable conditions. This law protects tenants from housing violations like pest infestations or broken heating systems.
If landlords fail to meet violation correction timelines, tenants can pursue remedies. For instance, report issues via the 311 service request to trigger NYC HPD action. Housing Court offers further options, including orders for repairs and rent abatement.
Key tenant rights include eviction protection during violation disputes and access to legal aid in NYC. Document all communications with landlords and supers, such as emails about water leaks or inadequate heat. Experts recommend checking the HPD online portal or Building Information System BIS for open violations.
These remedies enforce landlord responsibilities under the NYC housing code and Multiple Dwelling Law. Tenants facing Class C violations like gas leaks gain priority action. Always gather evidence, such as photos of mold remediation needs, to strengthen cases in landlord-tenant court.
Emergency Repair Program (ERP)
HPD ERP advances repair costs for immediately hazardous violations, addressing emergencies like gas leaks or broken boilers. Tenants qualify by reporting Class C violations through 311. NYC HPD then dispatches a contractor within seven days to fix the issue.
The process starts with a 311 call, leading to HPD assessment and contractor assignment. Landlords must repay all costs, facing civil penalties if they refuse. This program targets emergency violations such as fire safety issues or structural hazards.
After repairs, HPD issues a certification of correction following inspection. Tenants should request repair receipts and monitor violation status online. Landlords risk re-inspection fees and fines for non-compliance with the seven-day timeline.
ERP ensures quick fixes for habitability standards, like installing smoke detectors or addressing elevator violations. Contact the tenant complaint hotline for guidance. This remedy holds property management accountable for urgent NYC housing code breaches.
Rent Withholding and Abatement
Tenants may withhold rent or sue for abatement after a 14-day violation notice to the landlord. First, notify the landlord in writing about issues like rodent infestation or plumbing repairs. If no action follows, place rent in escrow and file a DHCR complaint.
Rent withholding requires careful steps to avoid eviction risks. Use certified mail for the notice, then pay rent to an escrow account. Courts often award abatement for heat violations or hot water issues based on violation severity.
Sue in Housing Court for overcharges or triple damages under warranty of habitability. Provide proof like HPD NOVs showing uncorrected Class B violations. Judges consider the time frame to correct, such as 21-day deadlines.
Abatement reduces rent proportional to violation impact, covering items like electrical repairs or window guards. Track open violations via BIS and request dismissal only after HPD re-inspection. This process enforces rent stabilization rules and fair housing laws.
Practical Guidance for Landlords
Prioritize by severity, document everything, use licensed contractors for compliance. Landlords managing 50+ HPD violations across a portfolio need clear systems to meet repair deadlines. This approach reduces fines for non-compliance and ensures tenant safety.
Set up a central dashboard for tracking open violations via the HPD online portal. Assign dedicated staff to monitor violation status checks daily. Integrate this with property management software for alerts on 14-day violations or 30-day deadlines.
For multi-building portfolios, create a violation triage team with supers and managers. Train them on NYC housing code requirements like heating repairs and pest control. Regular audits prevent escalation to HP Action or the 7A program.
Budget for common fixes such as plumbing repairs, electrical repairs, and mold remediation. Use licensed plumbers and electricians to avoid DOB violations. This systematic process supports violation dismissal and maintains habitability standards.
Best Practices for Timely Compliance
Create violation triage system: Day 1 assign, Day 3 contractor, Day 10 COC filed. These steps help landlords fix violations within the correction timeline for Class A, Class B, and Class C issues. They minimize civil penalties and re-inspection fees.
Follow these seven key practices to stay ahead of HPD orders:
- Weekly HPDonline checks for new Notices of Violation (NOV).
- Maintain a licensed contractor list by trade, like plumbers for water leaks and electricians for smoke detectors.
- Implement a photo documentation protocol for every repair stage.
- Develop an extension SOP for justified delays on non-hazardous violations.
- Train supers on NOV posting in common areas per housing maintenance code.
- Budget 2% of gross rents annually for violations, covering pest control and window guards.
- Conduct quarterly mock inspections to catch issues like fire escapes or lead paint hazards early.
Experts recommend integrating these into daily operations. For example, after a tenant complaint hotline report via 311, act fast on emergency violations like gas leaks. This builds a record for housing court if disputes arise.
Prioritizing Violations Effectively
Rank violations: 1) Immediately Hazardous 2) Class B heat/plumbing 3) Class A cosmetics. This order ensures landlords address life-threatening issues first, such as broken boilers or structural repairs. It aligns with tenant rights and Multiple Dwelling Law.
Use a prioritization matrix based on severity, units affected, and penalty risk. High-risk items like elevator violations demand instant action over low-risk paint chips.
| Severity | Units Affected | Penalty Risk | Priority Example |
|---|---|---|---|
| Immediately Hazardous | All tenants | High fine, vacate order | Boiler failure (Class B, immediate heat loss) |
| Class B | Multiple units | Medium fine | Plumbing leaks affecting floors |
| Class A | 1 unit | Low fine | Cosmetic paint in single apartment |
| Class C | Isolated | Willful penalties if ignored | Window guard missing in one unit |
Apply this to real scenarios, like rodent infestation in a rent-stabilized building versus hot water issues. Review weekly to handle Section 8 violations or fire safety items promptly. This method prevents willful violation penalties and supports compliance deadline adherence.
Documenting Repairs Thoroughly
Use digital folder system: Violation# / Photos-Before / Invoice / Photos-After / COC. This structure proves correction for HPD inspections and avoids false certification penalties. Landlords must keep records for at least five years.
Create a template checklist in Google Drive or Sharepoint for every job. Include sections for repair receipts, proof of correction, and licensed contractor details. Note false certification risks a $5,000 fine plus criminal penalties.
For example, document a mold remediation job with before photos of water leaks, invoices from certified pros, after photos, and the certification of correction (COC). Supers should sign off on building superintendent duties. This protects against tenant lawsuits for warranty of habitability breaches.
Train staff on uploading to the Building Information System (BIS). Use it for open violations tracking and dismissal requests. Thorough records speed up violation abatement and HPD appeal processes if needed.
Resources and Appeals
HPDonline, 311, and BIS portals track HPD violations; appeals available within 30 days. Landlords can monitor open violations and submit correction certifications through these tools. This helps meet repair deadlines for Class A violations like pests or leaks.
The NYC 311 service connects landlords to tenant complaints and violation status checks. Use it for emergency violations such as gas leaks or broken boilers. Quick access supports landlord responsibilities under the housing maintenance code.
BIS handles DOB violations like elevator or fire safety issues. Appeals prevent fines for non-compliance if filed timely. Combine with HPDonline for full violation status check.
Resource dashboard offers eight direct contacts: HPDonline portal, 311 hotline at 311, BIS system, tenant complaint hotline, HPD appeals unit, emergency repair fund line, HP Action support, and legal aid NYC referrals. These aid violation correction timeline management for non-hazardous violations.
Requesting Extensions or Dismissals
File AOP-8 extension ($125 fee) or AOP-9 dismissal before deadline via HPDonline. Extensions give more time for complex repairs like structural issues. Dismissals apply if tenant moved or violation corrected pre-NOV.
Submit AOP-8 for 14-day violations or longer, such as heating repairs. Provide proof like contractor bids for Class B violations. HPD reviews based on correction plans.
AOP-9 works for closed violations fixed before notice, like self-resolved water leaks. Include repair receipts or photos. This avoids civil penalties and re-inspection fees.
Examples include dismissing pest control violations after tenant vacates or extending for mold remediation in multiple units. Always upload via portal before compliance deadline. Track status to confirm approval.
Accessing HPD Portal and Support
HPDonline.nyc.gov tracks violations by BBL; BIS for DOB violations. Landlords search by building block lot for housing violations. View Class C violations like lead paint hazards.
Step-by-step login: Register with email, verify ownership via property records, search BBL for violation classification. Update profile for notifications on HPD orders. Mobile app available for on-the-go checks.
Hotline at 212-863-6300 offers support for certification of correction. Ask about re-inspection fees or extension requests. Experts guide on false certification risks.
Use portal for HPD inspection scheduling after fixes like electrical repairs. Submit proof for proof of correction, such as licensed electrician invoices. Ensures compliance with NYC housing code and habitability standards.
Frequently Asked Questions
How Long Do Landlords Have to Fix HPD Violations?
In New York City, landlords are generally required to correct Housing Preservation and Development (HPD) violations within a specific timeframe based on the violation's classification. Class A (non-hazardous) violations must be fixed within 14 days, Class B (hazardous) within 30 days, and Class C (immediately hazardous) within 24 hours. Failure to comply can result in fines or further legal action.
What Are the Different Classes of HPD Violations and Their Repair Deadlines?
HPD violations are categorized into three classes with distinct repair timelines under NYC law: Class A violations (less severe, like peeling paint) require correction within 14 days; Class B (hazardous, such as leaks) within 30 days; and Class C (critical hazards, like no heat in winter) within 24 hours. Always check the violation notice for the exact deadline.
What Happens If a Landlord Doesn't Fix HPD Violations Within the Required Time?
If landlords fail to address HPD violations by the deadline-14 days for Class A, 30 days for Class B, or 24 hours for Class C-they face escalating penalties including fines starting at $250 per violation, potential civil penalties up to $2,000, and orders for tenants to place rent into escrow until resolved.
Can Tenants Take Action If Landlords Exceed the Time to Fix HPD Violations?
Yes, tenants can report non-compliance to HPD via 311, request emergency repairs, or pursue an HP Action in Housing Court. For unresolved How Long Do Landlords Have to Fix HPD Violations? issues past the deadlines (24 hours for Class C, etc.), tenants may also withhold rent or apply for emergency repair programs after proper notice.
How Do Landlords Get Official Notice of HPD Violations and Timelines?
HPD serves violation notices directly to landlords, specifying the exact issue, classification, and deadline for correction-such as 14 days for Class A in response to How Long Do Landlords Have to Fix HPD Violations? Landlords can certify completion online via HPD's system or request extensions only for good cause.
Are There Extensions for How Long Do Landlords Have to Fix HPD Violations?
Extensions beyond standard deadlines (14 days Class A, 30 days Class B, 24 hours Class C) are rare but possible if landlords file a Dismissal Request with proof of correction or an Extension Request with justification before the deadline. HPD reviews these on a case-by-case basis to ensure habitability.